Best LMS for small medical device companies and training records

A standalone LMS for a medical device team costs from about $119 a month on a published band plan to custom quotes, and CompanyLMS Business is $7 per learner seat a month or $3.50 billed annually. A full eQMS with a training module starts far higher: Qualio prints plans from $25,000 per year. The two products solve different problems, which is why the prices are so far apart.

Our arithmetic on CompanyLMS published rates for three typical device company sizes. The other vendors quote or use bands, so no figure is invented for them.

Seat counts are examples, not benchmarks. Size yours to the people who must be trained at one time, and check the full rate card on the CompanyLMS pricing page.

Auditors expect proof that each person was trained for the job they do, when, on which version of the procedure, and that the training worked. ISO 13485 asks for competence, training and awareness records, and the FDA Quality Management System Regulation, which took effect in February 2026, brings ISO 13485 in by reference. Confirm the exact clauses with your regulatory lead.

In practice an audit trail for training comes down to five items:

• Who took the training, by named employee and role.
• What course, SOP or work instruction, and which revision.
• When it was completed, with a dated certificate or completion record.
• How well, through a quiz score or a sign-off that shows competence rather than attendance.
• When it expires, so retraining after a revision or an annual refresher is not left to memory.

An LMS covers all five. It does not replace your document control system.

If your quality system already lives in a document tool or a QMS and you need a place to deliver training, test it and keep dated records, an LMS is enough and costs a fraction of an eQMS. If you are buying document control, CAPA, change control and supplier quality for the first time, buy the eQMS and use its training module.

• Buy a QMS first when you need controlled documents, electronic signatures, CAPA and a validation package. Qualio, MasterControl and Greenlight Guru sell these, usually as annual contracts. Qualio prints plans from $25,000 per year; we did not find a dollar amount on the MasterControl or Greenlight Guru pricing pages we read.
• Buy an LMS when the gap is delivery and proof: onboarding for new hires, role-based paths for production, quality and regulatory staff, and expiry tracking for GMP refreshers and safety certificates.
• Use both when the QMS owns the procedure and the LMS owns the training on it.

CompanyLMS is a corporate LMS. It is not a validated eQMS, so if your process requires 21 CFR Part 11 electronic signatures inside the training record, ask your QA lead first.

Start with one onboarding path per function and attach the procedures people must read and be tested on before they touch product. A workable first month looks like this:

1. List roles: production operator, QA inspector, regulatory affairs, engineering, customer support.
2. Build a path per role from your current SOPs, with a short quiz after each so the record shows comprehension.
3. Set renewal intervals for anything that expires, such as annual GMP refreshers, ESD, cleanroom gowning and safety.
4. Assign the path on the hire date and review the compliance board weekly.
5. When an SOP is revised, assign the update to the affected roles and keep the completion record.

You can build in Course Studio from your own documents or upload SCORM and xAPI packages from a vendor.

For a US device company of roughly 25 to a few hundred people that needs onboarding, SOP training, quizzes and certificate expiry tracked at a price you can see, yes. You buy learner seats, reassign one when someone leaves, and export completion records as CSV for an audit.

It is not the right pick if you need document control, CAPA or validated electronic signatures in one system. In that case start with a medical device QMS, and add an LMS later if its training module is too heavy for your production floor.