EasyLlama pricing and EasyLlama cost per user

EasyLlama costs $24.95 per course assignment a year on Pay Per Course, $59.95 per user a year on Core and $89.95 per user a year on Ultimate. Every plan has a 10-unit minimum sold in increments of 5, so the smallest possible bills are $249.50, $599.50 and $899.50 a year. Those are the estimated totals EasyLlama's own calculator shows at the minimum.

Unlike Traliant, whose rates are stated for 500 learners on a 3-year plan, EasyLlama attaches no term or headcount condition to its numbers. The FAQ puts it plainly: "You only pay for the users or course assignments you actually need." There is no free trial; EasyLlama offers a demo instead.

All three plans include the full library of 500+ legally vetted courses, the anonymous reporting tool, the document and policy manager, 50+ HRIS and payroll integrations, course customization, kiosk mode, learning journeys and the AI reporting assistant. The plans differ on phishing, AI authoring, SCORM import and how seats are counted.

The plan comparison table on the EasyLlama pricing page lists more than 80 rows. Most are included on all three plans. These are the rows that are not, plus the pricing mechanics that change your bill.

One detail is easy to miss. The comparison table shows REST API, webhooks and "Advanced Integrations (HRIS, SSO, SCIM, SFTP, etc.)" as included on all three plans, while the FAQ lists "custom integrations and API access" and "SSO/SAML authentication" as part of the quoted Customization Services package. Google and Microsoft sign-in (OAuth) is on every plan. If your security team needs SAML with Okta or Entra ID, ask in writing which plan covers it before you sign.

Here is a year of each plan, multiplied straight off the card. The Pay Per Course columns assume one course and three courses per employee, which is the realistic range for a company that runs harassment prevention plus a couple of security or conduct refreshers.

EasyLlama shows no volume discount on the pricing page, so the per-user rate is the same at 10 users as at 1,000. At 500 users and above that is worth testing in a negotiation, because Traliant and Ethena both describe lower rates for larger teams. Plan changes are prorated: an upgrade applies immediately and a downgrade takes effect at the end of the billing cycle.

Pay Per Course is cheaper when the average employee takes two courses a year or fewer; Core is cheaper from three. Core costs the same as 2.4 course assignments ($59.95 against $24.95), so the break-even sits between two and three courses per person.

Two things push real companies toward Core sooner than the arithmetic suggests. First, Core comes with the phishing simulator, which Pay Per Course does not include at all, so a company that also needs security awareness training would otherwise buy a second tool. Second, seats. On Pay Per Course an assignment is used up the moment it is assigned to a learner, and the plan table marks reusable seats as Core and Ultimate only. A restaurant group, retailer or staffing firm with high turnover burns through assignments on people who leave; on Core the seat passes to the next hire.

Pay Per Course stays the right buy for a small office that only needs the state-mandated harassment course once a year and has stable headcount.

Ultimate costs $30 more per user a year than Core and adds one thing: building your own training. That means the AI course authoring tool (write a prompt or upload a PDF and get a draft course), AI editing, an image generator, AI narration and voice tools, and unlimited SCORM uploads with completion and score tracking.

For 100 users that is an extra $3,000 a year, and for 500 users an extra $15,000, charged on every user whether or not they ever take a custom course. That is the key question for Ultimate: the authoring feature is used by a few admins, but it is priced across your whole headcount.

If your main reason to look at Ultimate is turning your own policies, SOPs and onboarding into courses, compare the cost with a platform priced for that job. CompanyLMS builds courses from a PDF, video or template on every plan, from $4 per active learner a month, and a team can keep EasyLlama Core for the legal library.

Five of the six vendors US buyers usually shortlist print a number. Here is the same job priced on each card: a full compliance catalog for 500 learners for one year.

On the cards, EasyLlama is the most expensive full catalog of the four that print one. What the higher price buys is breadth at the listed rate: phishing simulations, an anonymous reporting tool with case management, policy sign-off and 50+ HRIS integrations including Workday and ADP are all inside Core. At Ethena the Workday and ADP sync and policy attestation sit on Premium, and the hotline costs extra; at Traliant the HR system connection sits on Plus. Our EasyLlama vs Traliant pricing, EasyLlama vs Ethena pricing and EasyLlama vs Emtrain pricing comparisons work through the break-even points at 25 to 1,000 learners.

A compliance library covers the subjects the law names. It does not cover your employee handbook, your safety procedures, your new-hire onboarding or the certifications your crews have to renew. In most US small and mid-sized companies that is where the bulk of training hours go, and it is what CompanyLMS is built for.

You build a course from a PDF, a video or a template, attach a quiz with a pass mark, assign it by role, team or location, and every employee gets a dated completion record you can export. Certifications carry an expiry date with reminders before they lapse. Pricing is published: $4, $7 or $12 per active learner a month, or $3, $6 and $9 billed annually, and you pay only for people who trained that month.

Plenty of companies run both: EasyLlama Pay Per Course or Core for the state harassment course, CompanyLMS for everything specific to how they work. See compliance training software pricing for budgets at 100, 500 and 5,000 employees.

1. Which plan covers SAML SSO and the API for us? The plan table and the FAQ describe this differently. Get the answer in writing.
2. How many courses will the average employee take? Under two a year, Pay Per Course is cheaper; three or more, Core wins.
3. What is our turnover? Reusable seats are Core and Ultimate only. High turnover makes Pay Per Course more expensive than it looks.
4. Do we need phishing simulations? They are on Core and Ultimate only. If you already pay for a security awareness tool, Core may be paying twice.
5. Is there a volume rate at our headcount? The page shows none. At 500 users and above, ask.
6. Are we on a legacy plan? EasyLlama says changing plans or adding features may move a legacy account to the new pricing, so check the renewal figure before you add anything.